Human Resource Administrator

Ken's Foods is seeking a bi-lingual (Spanish/English) HR Administrator.

Ken’s Foods is a family owned business that takes pride in its roots.  Ken's Foods, Inc was incorporated in 1958, and currently has plant operations in Marlborough, Massachusetts, McDonough, Georgia, Las Vegas, Nevada, and Lebanon, Indiana.  In addition, Ken's employs over 1000 employees nationally. To this day, Ken’s is still owned by the same family, as they continue their tradition of flavor obsession.  Joining Ken’s Foods is becoming part of an enthusiastic team.  Whether you’re in our state-of-the-art facilities or in our corporate headquarters, you’ll enjoy a warm company culture and get all the tools you will need to succeed in your career. 

SUMMARY

The Human Resources Administrator will assist with the overall operation of the HR Department by providing administrative support and maintaining accurate employee records as well as attending to employees’ day-to-day HR needs.  Handles all data and timely materials with confidentiality, discretion, sensitivity, and the urgency it requires.  Understands the general scope of his/her responsibilities and prioritizes work as necessary.  May assist in special projects and events as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Be the first point of contact for all HR-related inquiries
• Provide direct administrative support to 5 managers within the HR team and manage projects as assigned
• Input, edit, and maintain employee data base files (HRIS, etc.)
• Handle sensitive and confidential documents without compromising the integrity of the documents and/or integrity of the Company or the individuals that are the subject of the documents
• Process and distribute HR mail
• Maintain inventory and order office supplies as needed
• Track, maintain, and audit Personnel Action Forms/Review paperwork
• Provide support to plant, administrative and corporate personnel
• Effectively communicate issues, concerns, altercations or problems to the Chief People Officer and/or Human Resources Manager
• Assist the Human Resources Team in updating; reviewing and maintaining all company SOP's, intranet resources, job descriptions, and departmental manuals within the company to meet all federal, state, and local policies and procedures
• Assist in the recruitment process - organize and schedule orientations; manage applications, conduct background checks, set up interviews and issue relevant correspondence
• Conduct pre-employment testing and pre-screening interviews as required
• Process all new hire and termination paperwork
• Ensure that procedures and record keeping requirements are completed in an accurate, timely, and confidential manner
• Provide routine information exchange and apply administrative follow-through regarding defined policies and procedures, benefits, payroll, HRMS, and reporting initiatives for individuals in and outside HR 
• Specific tasks include but are not limited to: managing attendance tracking sheet, processing disciplinary reports, and processing address and benefit enrollment changes
•  Assist with the coordination and organization of employee functions; special projects’, training programs all other duties as assigned
• Adhere to the policies of the Company as set forth in the Employee Handbook
• Maintain the highest level of employee/guest relations
• Maintain a good working relationship with all Departments
• Other duties as assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Demonstrates strong follow-through and consistently keeps commitments to internal and external customers. Delivers the highest possible level of service.  Researches, responds, and accurately addresses employees and team initiatives - ranging from low to moderate complexity, in a timely manner and in accordance with established standards. Continuously acquires, maintains, and demonstrates current knowledge about HR functions and administrative competencies. Employs sound judgment when making business decisions and finds creative ways to solve problems.  Displays a strong work ethic and a willingness to complete all tasks in a timely and professional manner.

• Proficiency in Microsoft Office Products
• Maintain a high level of confidentiality
• Excellent interpersonal and customer-service skills
• Strong communication skills, both written and verbal
• Excellent administrative skills
• HRIS experience preferred
• Ability to work accurately, with extreme attention to detail
• Must be able to multitask
• Bi-Lingual English/Spanish is required

Education and/or Experience

A minimum of three to five years of administrative experience is required, HR experience and Associates degree is preferred; or equivalent combination of education and experience required. Knowledge of employment law, and benefits administration preferred.

Employment with Ken’s Foods is contingent upon successful completion of a drug test, background screening, and pre-employment assessment.