Quality Assurance Administrative Assistant

SUMMARY
Prepares processing/packaging documentation for compliance and provides administrative support.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Audits, prepares, and files daily Kitchen/Production paperwork for compliance.
• Organizes and maintains files to SQF standard for product recall purposes and assists Quality management with providing documentation on product process issues.
•  Audits Kitchen and Dries room reports for Ingredient Lot Tracking compliance.
• Collects, compiles, and enters data utilizing Plantview, Pipeline, Q-Tip, Supplyside, Composer and AS400 applications.
• Enters data and distributes weekly quality scorecard.
• Supports Quality Department Daily Operations Manager.
• Maintains personal Success Factors objectives and development plans.
• Provides lunch & breaks for receptionist when necessary.
• Other projects/duties as assigned.

FOOD SAFETY RESPONSIBILITIES

• Producing product free of contamination
• Following all Ken’s Foods Security and GMP policies
• Reporting any suspicious activities anywhere in or around the plant
• Inspection of work area for any possible product contamination issues on a continuous basis

SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.

ESSENTIAL QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS AND ABILITIES

SAFETY

• Demonstrates and understands safety as a core value and coaches’ others to do the same.
• Understands and follows established safety guidelines and consistently complies with all safety expectations.
• Takes active role in preventing safety incidents
  • Reports incidents immediately
  •  Wears all required PPE
  •  Does not alter or bypass safety devices.
  • Does not use or work on equipment without authorization.
  •  Follows safety procedures.
• Reinforces safe practices to other team members and provides coaching when witness to an unsafe act.

Quality

• Maintains product quality through use and adherence of good manufacturing practices, HACCP, food safety procedures, product specifications, and quality procedures.
• Completes task thoroughly and accurately to ensure compliance with quality standards and regulatory requirements.
• Identify, reports, and documents when there is a deviation from quality, legal, or food safety standards.

Core Competencies

• Puts the Customer First – has a relentless focus on the customer understanding their needs and how
  best to deliver.
• Works Well with Others – listens and communicates well with others inside and outside the organization. Contributes to a positive and productive team environment.
• Leads Courageously – takes personal responsibility to do the right thing, and perseveres in times of challenge or uncertainty. Adapts quickly to change and makes timely, well thought out decisions.
• Develops Continuously – continuously seeks opportunities to improve self and others.
• Achieves Results – understands what drives overall business success and is accountable to prioritize and deliver quality results. Demonstrates knowledge of core products and processes to get results. Anticipates obstacles and takes action to prevent or minimize impact.

Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Certificates, Licenses, Registrations

This job does not require any specific certificates, licenses, or registrations.

ESSENTIAL PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee is occasionally required to walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus.

ESSENTIAL MENTAL ALERTNESS REQUIREMENTS

• Work in a constant state of alertness and safe manner
• Ability to perform tasks involving high levels of cognitive function and judgment
• Not mentally or physically impaired from any cause that can adversely affect ability to safely and competently
  perform the duties of the position
• Ability to take prompt and appropriate response to operating conditions
• Ability to work in an unfatigued state
• Ability to accurately gauge lengths of time and distance
• Ability to quickly store and recall instructions in one’s short term memory
• Ability to concentrate
• Ability to cope with sudden changes in surrounding and/or emergency situations and/or alarms
• Demonstrated caring, committed and concerned attitude about safety

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.